Agile Staffing Solutions (Pty) Ltd (“Agile Staffing”, “we”, “us”, and “our”) respects your personal and professional privacy. Because our operations require the collection and management of high volumes of employment profiles, we are strictly committed to safeguarding all information collected via our digital touchpoints in full compliance with the Protection of Personal Information Act, No. 4 of 2013 (POPIA). This policy operates concurrently with our Website Terms & Conditions.
1. Scope of This Policy
This policy applies to all job applicants, candidates, employees, and corporate client representatives who submit personal or professional records to Agile Staffing via www.agilestaffing.co.za. It governs the lawful collection, processing, cross-matching, storage, and destruction of such data.
2. What Specific Information We Collect
When you apply for a position or register your profile on our site, we collect highly personal data structures, including:
Candidate Identity Details: Full names, surnames, identity numbers or passport numbers, nationality, race, gender, physical home addresses, and current employment status.
Professional Background: Comprehensive CV history, academic qualification records, trade certifications, salary histories, reference strings, and employment notes.
Vetting Meta-Data: Results of academic credential checks, reference responses, and permissions for potential background verifications.
3. Purpose of Processing Personal Information
We process your personal and professional information strictly for legitimate, defined human resource and talent-sourcing business purposes, including:
Matching candidate parameters with open vacancies and position requests from corporate clients.
Conducting standard reference validations, academic checks, and credential auditing loop steps.
Satisfying South African statutory labour tracking requirements, including the LRA, BCEA, and Employment Equity Acts.
4. Controlled Candidate Data Sharing and Privacy Loops
4.1 Client Presentation Loop: Agile Staffing will never sell, rent, trade, or distribute your CV or personal parameters to external commercial marketing platforms. Your candidate profile is shared with targeted corporate clients strictly for legitimate hiring matches and only with your knowledge or direct application intent.
4.2 Advanced Technical Security: Given the high value of candidate records, we deploy multi-layered database encryption, secure cloud infrastructure, and endpoint protections to insulate your files from data hacks or unauthorized exposure.
4.3 Retention Metrics: Personal information will be stored for as long as necessary to fulfill candidate pooling structures, service temporary rosters, or meet South African financial and labour record-retention laws.
5. Your Rights Under POPIA
As a data subject, you hold absolute statutory rights over your personal profile. You may contact our offices at any time to request confirmation of what personal data we hold about you, request updates to outdated or inaccurate profiles, or object to processing.
For detailed, step-by-step instructions on our formal information access frameworks, please consult our standalone PAIA Manual. To exercise any of your privacy rights, please address your request to our Designated Information Officer at admin@agilestaffing.co.za.